Data storage and backup are key parts of any business’ security and risk management strategy. You can potentially open your business to serious risks without proper knowledge of where data is stored and how long you can access it. A clear policy on this is essential; this includes understanding where the data is stored, the type of storage, and how long it will remain accessible.
Backup365 provides data recovery and security services that are easy to use and affordable. With it, you can rest assured that your data is safe and secure.
Some common misunderstandings about Microsoft 365
Many people, understandably, have the following misconceptions about Microsoft 365’s data retention policies:
- Microsoft 365 provides a full backup of all data: While Microsoft 365 offers some backup capabilities for files, these are only accessible for 30 days. So, if you need to retain documents for longer than this period, you will need a third-party backup solution.
- Microsoft 365 has a native solution for restoring lost data: While it does offer features for restoring data, such as version history and recycle bin recovery, Microsoft 365 cannot retain years’ worth of business data.
- Microsoft 365 does not require off-site backup: While Microsoft 365 does provide some protection against unexpected data loss, it is still important to back up your data in a secure off-site location. This way, you can ensure that all of your important files and documents will be protected even if there is an issue with the cloud storage platform.
Microsoft 365’s data retention policies
Regarding data backup, Microsoft 365 does not offer a reliable solution. It will automatically delete files after 30-90 days. Without warning, you can lose any critical documents or information stored in Microsoft 365.
Therefore, it is essential to look beyond the capabilities of Microsoft 365 and find a reliable data backup solution that best fits your needs. A third-party cloud storage system provides an easy-to-use and secure solution to store data and ensure it is never lost. With the right setup, backups can be automatically created with minimal effort.
Why do you need to retain data longer than this?
Data retention is important to any company's data privacy and security strategy. Companies sometimes need to keep information for longer than 90 days to comply with legal or regulatory obligations, maintain records for accounting or tax purposes, and ensure that they have sufficient information available if they are ever subject to litigation.
Additionally, many companies cannot afford the risk of having data automatically deleted after a certain period, which may be necessary if they deal with sensitive customer information. It is, therefore, important for you to implement data retention policies that allow you to keep data for as long as necessary.
Furthermore, you must have a robust data retention strategy to maintain compliance with all applicable laws and regulations. By properly managing data retention policies, you can protect the company from potential legal liabilities and ensure the safety of your customers' data.
Why choose Backup365 for data retention?
- Backup365's storage solution provides infinite retention of all backed-up data without limiting the dataset's size. So you can access your data when you need it without worrying about its availability.
- Backup365 supports a range of Microsoft 365 platforms, including Exchange Online, OneDrive for Business, SharePoint Online and Teams. In addition to backing up the data stored in these services, Backup365 ensures that your data is secure and recoverable in the event of an unexpected outage or data loss.
- Backup365 also gives you granular search and restore controls that make it easy to locate and access files. So, you can rest assured that your data is available and easily accessible when needed.
- Our cloud-based platform, based in Australia, ensures that your data is always accessible and reliable, no matter what happens. With our robust infrastructure and redundancy systems, you can rest assured that your information is safe and secure.
VISITs can set up Backup365 for your organisation
You need the ability to recover historical data, including deleted emails and files from Office 365 Exchange, Teams, Sharepoint and OneDrive. If you would like to improve data retention in your business, we can help. Please visit our Backup365 page for more information.